Making Democracy Work

Copper Country Bylaws

ARTICLE I Name

Sec. 1. Name. The name of this organization shall be the League of Women Voters of the Copper Country. This local league is an integral part of the League of Women Voters of the United States and of the League of Women Voters of Michigan.

ARTICLE II Purposes and Policy

Sec. 1. Purposes. The purposes of the League of Women Voters of the Copper Country shall be to promote political responsibility through informed and active participation of citizens in government and to act on selected governmental issues after study and consensus to adopt a position.

Sec. 2. Political Policy. The League of Women Voters of the Copper Country shall not support or oppose any political party or any candidate.

ARTICLE III Membership

Sec. 1. Eligibility. Any person who subscribes to the purposes and policy of the League of Women Voters shall be eligible for membership.

Sec. 2. Types of Membership. The membership of the League of Women Voters of the Copper Country shall be composed of the voting members and associate members.

a) Voting members shall be at least 16 years of age.
b) Associate members (those under sixteen) are non-voting members.

ARTICLE IV Officers

Sec. 1. Election, Qualification, and Term. The officers of the League of Women Voters of the Copper Country shall be a President, a first Vice President, a second Vice President, a Secretary and a Treasurer who shall be elected for terms of two years by the general membership at an Annual Meeting and shall take office immediately. The President, the second Vice President and the Secretary shall be elected in odd-numbered years. The first Vice President and the Treasurer shall be elected in even-numbered years. These officers shall hold office until the expiration of their two-year terms, or until their successors have been elected and qualified.

Sec. 2. The President. The President shall preside at all meetings of the organization and of the Board of Directors, unless the President shall designate another person to preside. The President may, in the absence of the Treasurer, sign or endorse checks and notes, and shall be, ex officio, a member of all committees except the Nominating Committee. The President shall have such usual powers of supervision and management as may pertain to the office of the President and perform such other duties as may be designated by the Board.

Sec. 3. The Vice Presidents. The two Vice Presidents, in the order of their rank, shall, in the event of absence, resignation or death of the President, possess all the powers and perform all the duties of that office, until such time as the Board of Directors shall elect one of its members to fill the vacancy. The Vice Presidents shall perform such other duties as the President and Board may designate.

Sec. 4. The Secretary. The Secretary shall keep minutes of the annual meeting of the League and of all meetings of the Board of Directors. The Secretary shall sign, with the President, all contracts and other instruments when so authorized by the Board, and shall perform such other duties as customarily pertain to the office.

Sec. 5. The Treasurer. The Treasurer shall collect and receive all moneys due. The Treasurer shall be the custodian of these moneys, shall deposit them in a bank designated by the Board of Directors, and shall disburse them only upon order of the Board. The Treasurer shall present statements to the Board at their regular meetings and an annual report to the Annual Meeting, and shall perform such other duties as customarily pertain to the office. The books of the Treasurer shall be audited annually by a qualified member appointed by the Board of Directors.

ARTICLE V Board of Directors

Sec. 1. Election, Qualifications and Term. The Board of Directors shall consist of the officers of the League, two to five elected directors and not more than five appointed directors. Elected directors shall take office at the conclusion of the Annual Meeting at which they were elected. Elected Directors shall serve for a term of two years, or until their successors have been elected and qualified, while maintaining staggered terms among them. The elected members of the Board shall appoint such additional directors, not exceeding five, as they deem necessary to carry out the work of the League. The terms of office of the appointed directors shall be one year and shall expire at the conclusion of the next Annual Meeting.

Sec. 2. Qualifications. All elected and appointed officers and directors of this organization must be voting members of the League of Women Voters of the Copper Country.

Sec. 3. Vacancies. Any vacancy occurring on the Board of Directors by reason of the resignation, death or disqualification of an officer or elected member may be filled, until the next Annual Meeting, by a majority vote of the remaining members of the Board of Directors. Three consecutive absences from a Board meeting of any member without a valid reason shall be deemed a resignation.

Sec. 4. Powers and Duties. The Board of Directors shall manage and supervise the business, affairs and activities of the organization, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out the Program as adopted by the National Convention, the State Convention, and the local Annual Meeting. The Board shall create and designate such special committees as it deems necessary, and shall perform such other duties as are specified in these Bylaws.

Sec. 5. Meetings. At least seven regular meetings of the Board of Directors shall be held annually, at such time and place as the Board may determine. The President may call special meetings of the Board of Directions and shall call a special meeting on the written request of a quorum of members of the Board.

Sec. 6. Quorum. A majority of the members of the Board of Directors shall constitute a quorum.

ARTICLE VI Financial Administration

Sec. 1. Fiscal Year. The fiscal year of the League of Women Voters of the Copper Country shall be from April 1 through March 31 of each year.

Sec. 2. Dues. Annual dues shall be payable on the first day of April of or at the annual meeting each year. Any changes to the amount for future years are determined by the Board of Directors on the recommendation of the Budget Committee, and approved by a majority vote of those members present and voting at the Annual Meeting. In special circumstances, a reduced rate may be granted at the discretion of a committee composed of the President, the Membership Chair and the Treasurer. If a person joins the League in a month other than April, the dues will be prorated for that year only. When two members reside at the same address in a common household, they shall pay a household rate.

Sec. 3. Budget. A budget for the ensuing year shall be submitted by the Board of Directors to the Annual Meeting, and adopted by a majority vote of those members present and voting. The budget shall include support for the work of the League as a whole.

Sec. 4. Budget Committee. A Budget Committee shall be appointed by the Board of Directors at least two months prior to the Annual Meeting to prepare a budget for the ensuing year. The proposed budget shall be sent to all members one month prior to the date of the Annual Meeting. The treasurer shall be, ex officio, a member of the Budget Committee but shall not be eligible to serve as chair.

Sec. 5. Distribution of Funds on Dissolution. In the event of the dissolution of the League of Women Voters of the Copper Country all moneys and securities which may at the time be owned by, or under the control of, the League of Women Voters of the Copper Country shall be paid to the League of Women Voters of Michigan after the Board of Directors has paid or made provision for the payment of all liabilities of the League of Women Voters of the Copper Country. All other property of whatsoever nature, whether real, personal or mixed which may at the time be owned by, or under the control of, the League of Women Voters of the Copper Country shall be disposed of to such person, organization or corporation for such public, charitable or educational uses and purposes as the Board of Directors in its absolute discretion may designate.

ARTICLE VII Meetings

Sec.1. Membership Meetings. There shall be at least four meetings of the membership each year, the date and place to be determined by the Board of Directors.

Sec. 2. Annual Meeting. An Annual Meeting shall be held between March 15 and May 15 of each year, the date and place to be determined by the Board of Directors.

The Annual Meeting shall

a)adopt a local program for the ensuing year, b)elect officers, directors, and members of the Nominating Committee, c)adopt a budget for the fiscal year, and d)transact such other business as may properly come before it.

Sec. 3. Quorum. Twenty percent of the voting members shall constitute a quorum at all general and annual meeting of the League of Women Voters of the Copper Country: Houghton County.

ARTICLE VIII Nominations and Elections

Sec. 1. Nominating Committee. The Nominating Committee shall consist of three to five members who shall serve for a period of one year. The chair shall be elected by the membership at the Annual Meeting. Nominations for this committee shall be made by the current Nominating Committee. Any vacancy on the Nominating Committee shall be filled by appointment by the Board of Directors. Suggestions for nominations for officers and directors may be sent to this Committee by any voting member.

Sec. 2. Report of the Nominating Committee and Nominations from the Floor. The report of the Nominating Committee of its nominations for officers, directors, and the chair and two members of the succeeding Nominating Committee shall be sent to all members one month prior to the date of the Annual Meeting. The report of the Nominating Committee shall be present to the Annual Meeting. Immediately following the presentation of this report, nominations may be made from the floor by any voting member provided that the consent of the nominee has been obtained.

Sec. 3. Election. The election shall be by ballot, except that if there is only one nominee for each office, the election shall be by voice vote. A majority vote of those members present and voting shall constitute an election. Absentee or proxy voting shall not be permitted.

ARTICLE IX Program

Sec. 1. Authorization. The governmental Principles adopted by the LWVUS National Convention and supported by the League as a whole constitute the authorization for the adoption of the Program.

Sec. 2. Program. The Program of the League of Women Voters of the Copper Country shall consist of (a) action to implement the Principles, (b) those governmental issues chosen for concerted study and/or action, and those positions on local governmental issues to which the League of Women Voters of the Copper Country has given sustained attention and on which it may continue to act.

Sec. 3. Action by the Annual Meeting. The Annual Meeting shall act upon the Program using the following procedures.

a) The Board of Directors shall consider the recommendations made by the voting members two months prior to the Annual Meeting and shall formulate a Proposed Program. b) The Proposed Program shall be sent to all members one month prior to the date of the Annual Meeting. c) A majority vote of those members present and voting at the Annual Meeting shall be required for adoption of each subject in the Proposed Program as presented to the Annual Meeting by the Board of Directors. d) Recommendations for Program submitted by voting members two months prior to the Annual Meeting but not recommended by the Board of Directors may be adopted by the Annual Meting provided that: (1) The Annual Meeting shall order consideration by a majority vote, and (2) the Annual Meeting shall adopt the item by a majority vote of those members present and voting. e) Changes in the Program, in the case of altered conditions, may be made provided that: (1) Information concerning the proposed changes has been sent to all members at least two weeks prior to a general membership meeting at which the change is to be discussed, and (2) final action by the membership is taken at a succeeding meeting.

Sec. 4. Member Action. Members may act in the name of the League of Women Voters only when authorized to do so by the Board of Directors.

ARTICLE X National Convention, State Convention and Council

Sec. 1. National Convention. The Board of Directors at a meeting before the date on which the names of delegates must be sent to the national office shall select delegates to that Convention in the number allotted to the League of Women Voters of the Copper Country under the provisions of the Bylaws of the League of Women Voters of the United States.

Sec. 2. State Convention. The Board of Directors at a meeting before the date on which the names of delegates must be sent to the state office shall select delegates to that Convention in the number allotted to the League of Women Voters of the Copper Country under the provisions of the Bylaws of the League of Women Voters of Michigan.

ARTICLE XI Parliamentary Authority

Sec. 1. Parliamentary Authority. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws.

ARTICLE XII Amendments

Sec. 1. Amendments. These Bylaws may be amended by a two-thirds vote of those members present and voting at any Annual Meeting, provided that the proposed amendments were submitted to the membership in writing at least one month prior to the date of the Annual Meeting.

Accepted 10-05-59 Adopted 05-01-61 Rewritten 02-15-64 Amended 04-14-66 Amended 04-19-67 Amended 04-27-68 Amended 04-16-71 Amended 04-20-72 Amended 04-26-73 Amended 04-23-75 Amended 04-20-76 Amended 04-09-81 Amended 04-20-82 Amended 04-26-84 Amended 04-18-85 Amended 04-04-90 Amended 04-21-07 Amended 04-12-14 Amended 04-08-17